open enrollment communication to employees

After Post-Open Enrollment, we recommend spending the rest of the year continuing to educate employees on how to use their benefits, the value of what they have, and driving engagement in wellness. Found inside – Page 172beneFitS. adminiStration,. tecHnoloGy,. and. communication ... Open enrollment is a time when employees can change their participation level in various ... You'll also get exclusive access to communication templates, sample timelines and best-in . Where are your employees getting their messaging? Open enrollment can sometimes be viewed as an annual procedural “must do”—even when it’s a good thing for employees. Open enrollment communication to employees is your company's annual opportunity to review the medical, dental, vision, and other insurance plans offered to employees. Try not to think of your online platform merely as one-way communications. The centerpiece of a digital Open Enrollment is a on-demand virtual benefits fair — a self-paced, interactive experience that presents your company’s benefits and important resources on any mobile device at any time. 2021 Employee Benefit Annual Open Enrollment | October 5 - October 30, 2020 . There’s no room for confusion with Open Enrollment. For example, tools like benefits decision support help employees understand which benefits packages best match their needs and preferences. All applicable notification and enrollment forms must be returned to Human Resources by Friday, October 18th at 4:00 pm. How are you communicating with your team today as remote work as grown? We encourage you to take the time to educate yourself about your options and choose the best 1 Since 1 out of every 5 mobile minutes are on those two platforms (according to Facebook), your ads will reach your employees where they're spending . Connect the dots. Found inside – Page 7-21Some employers pay the COBRA premium on behalf of terminated employees as part of a ... Generally, employers provide the same open enrollment communication ... Effective communication has never been more crucial for a successful open enrollment, especially if your organization is still operating remotely or conducting a hybrid open enrollment.. Use the following email template to help guide your employees on the benefits selection process and facilitate a smooth open enrollment process.. Communication Strategies During Open Enrollment During the open enrollment period, employees can take advantage of a one-time Open Enrollment period to enroll in the Optional LTD benefit. Rather than merely post information, assign an HR benefits specialist to monitor and respond to employee questions and concerns in a timely manner. Found insideOngoing communications are needed to announce open enrollment choices and to ... communication tool is to send annual benefits statements to employees that ... A well-executed open enrollment communication plan starts with bringing together the right group of people to align with and build out that plan. Found insideDevelop a policy and a plan that recognizes that employees are tweeting and ... every benefit communications, employee stock plan notice, open enrollment ... Each package includes an HTML email template, a digital poster and digital flyer in PDF format to post on your company intranets — or, to print out and post on physical bulletin boards and high-traffic zones throughout your organization. Last year, this challenge became even greater as we grappled with restrictions imposed by a global pandemic. Enrollment in this benefit program would provide an employee 60% of their total base salary if a long term disability occurred. No matter how far-flung your offices and workspaces might be, your Open Enrollment communication strategy needs to reach everyone. Found inside – Page iThis guide is an ideal roadmap to compliance, giving auditors authoritative guidance, practical tips, and illustrative examples to help them at each stage of the audit. Step 2: Brainstorm a list of potential tactics If your overall open enrollment communication strategy is the "how," think of tactics as the "what." It lets HR control the volume of inquiries and space them throughout the day. Facebook and Instagram ads are a good way to get reminders in front of employees. With open enrollment now a distant memory for most employees, it is time to revisit your employee benefits communication plan. Found inside – Page 7-21Some employers pay the COBRA premium on behalf of terminated employees as part of a ... Generally, employers provide the same open enrollment communication ... Found inside – Page iUsing this important book, employers can create coherent policies based on a clear understanding of all benefits. Please note that all employees will need to submit an Open Enrollment Form, even if Updated: July 2017 to include 130 employee benefit reference sources (surveys, legal references, periodicals, books, government guides, professional associations and certifications).This Guide is chock full of resources, information and ... Finally, an open enrollment survey can give you the HR data you need to make smarter decisions about employee benefits communication. The first step is to notify employees about open enrollment and to communicate any changes with employees as soon as possible. Email is one of our most important communication tools. professionals. Human Resources is excited to announce Open Enrollment for the 2021 plan year. Interested in learning more about how ROI helped Adobe reimagine its 2021 open enrollment in a year when nothing was normal? See who else is going to 2022 Open Enrollment Compliance and Best Practices, and keep up-to-date with conversations about the event. What topics might need to be covered in more detail? To really be effective, two-way interaction between the company and employees is ideal. Employees can be polled about their opinions of social media, texting, video, chat and other digital channels. This volume thoroughly examines these key concepts and how they complicate efforts to achieve efficiency and equity in health coverage and health care. Found inside – Page 138Bach learned that offering online access to employee benefits was a natural extension ... “When I pulled the plug on the paper system for online enrollment, ... This year, you’ll likely need to rely on digital solutions, such as texting, video, on-demand technologies, and virtual events. You may need to communicate specific messages only to people managers or HR personnel, so divide your furloughed employees into smaller groups. OneDigital's enrollment events are only becoming that much more inventive and fun, which is necessary when trying to engage your audience. Open Enrollment is your annual opportunity to update or choose the benefits that best meet . And you can easily send a link to the video by email, text or social media post. For larger companies, there’s no cost for traveling to distant offices to reach all employees. This includes providing the Summary of Benefits and Coverage (SBC) documents no later than the first day of open enrollment. Ideas for content include: Social media is ideal for reminders and quick updates. Here are tips to improve communications throughout the process, writes Sonia Fiorenza, Vice President Communications and Engagement Strategies of SocialChorus. For January 1, 2021 - December 31, 2021 plan year . For HR personnel, managing a virtual fair saves them time, too, by significantly reducing the need to print materials, set up information booths, arrange catering and travel, and oversee the complex logistics of a live in-person event. The huge difference is employers will cater to different communities about their benefits depending on their interests. 2021 Open Enrollment Communications. Communicating About Health Insurance Open Enrollment Your Company's Plan. From postcards sent in the mail, to educational webinars, contact centers or in-person office hours, there are many ways to inform employees of the enrollment process. Found inside – Page 386To: all employees From: anna anderson, benefits manager Date: october 20, 20-Subject: health care Plan enrollment the open enrollment period for employee ... Provide the open enrollment timeline so they can add key dates to their calendars. You can develop talking points for employees at different stages of life and career. Regardless of the changes, one goal remains the same: get your workers to enroll on their own (or re-enroll, so your HR team isn't swamped rolling it over for them). In an email campaign before the fair, provide employees clear instructions on how to log in and user-friendly guidance for navigating the platform and accessing and downloading resources. A five-message campaign highlighting key activities or deadlines may be all that’s needed to involve employees who are otherwise difficult to reach. A short video can deliver information faster and more energetically than a written document. The idea of "snackable" information may have . It's not too late to leverage best practices in order to help employees better understand their benefits options. Taking a year-round communication approach ensures your employees are aware of and using the entirety of your benefit offerings. With more employees at home, employers will need to create communications that will pique their interest. Provide the open enrollment timeline so they can add key dates to their calendars. Open your calendar and work backwards from the last day of Open Enrollment all the way back to the day you want to begin communications — ideally, far enough in advance that employees start thinking about their benefits well before they have to make any decisions. Visit www.Open.Enrollment.FortyNinerShops.org to review plan options, summaries, and premiums. Medical premiums for active employee plans are decreasing © 2021 ROI Communication, Inc.  |  Contact   |  Careers, Open Enrollment Communication that Engages: Meet Employees Where They Are, Click to share on Twitter (Opens in new window), Click to share on Facebook (Opens in new window), Click to share on LinkedIn (Opens in new window), Click to share on Tumblr (Opens in new window), Click to share on Pinterest (Opens in new window), how one company tackled that challenge in 2020, Hiring and Firing in the Enlightened Workplace. These specialized messages are good ways to ramp up interest as you near Open Enrollment. The traditional employee benefit communication effort is typically email and snail mail, possibly with a poster, some intranet messages or a live benefit fair thrown in. Open Enrollment Communication Templates to Steal in 2021. LOOKING FOR MORE WAYS TO SUPPORT YOUR EMPLOYEES? If your employees are your customers, how can you sell them on benefits enrollment? Using software like Zoom or Microsoft Teams, your company, business unit or department can call a live meeting with employees for an overview of the open enrollment process, any significant benefits changes, and important issues brought about by the pandemic. In addition, online resources can be updated easily for use in subsequent fairs, while outdated print materials must be discarded and reordered. Feature executives in webinars and presentations to show employees that company leadership genuinely cares about engaging with their employees and supporting their well-being. Segment your audience as needed. Found insideDuring this time, Sandestin distributed pre-open enrollment communications materials to employees, including flyers, emails, and a video demonstration of ... " DANIEL H.PINK, NEW YORK TIMES BESTSELLING AUTHOR OF DRIVE AND WHEN "Practical, thoughtful, logical advice and examples for building a high-performance culture. This is a terrific playbook by and for fellow rebels all over the world! Last year, this challenge became . Between budgeting and anticipating needs, both sides can become overwhelmed when choosing a benefits package that balances cost and value. A well-executed open enrollment communication plan starts with bringing together the right group of people to align with and build out that plan. Pick a theme that speaks to people and carry it throughout your messaging around benefits all year long. All fully benefits-eligible faculty and staff will be required to make an active plan selection during October's Open Enrollment for 2022 coverage. In reverse, the benefits team can ask the workforce about their most preferred ways to communicate during open enrollment. Think about what they need to see, and where, when, and how they want to see it. The primary benefit of the virtual open enrollment fair is that it is more convenient for employees, giving more of them access around the clock. Open enrollment promotion Among your communication to promote the open enrollment period . Try offering physical fitness challenges or chef-led instructional classes on cooking or nutrition. Click here to learn more, see designs, and view samples of each product. Following these . Adobe, no stranger to creativity, rose to the occasion. OPEN ENROLLMENT IS COMING! Sometimes a simpler solution works best. Welcome to Open Enrollment for your Benefits! Monday, October 28, 2013. Let employees know the kinds of information they can expect to find on their social media feeds. Dear UC Colleagues, Today is the first day of our annual Open Enrollment period and in important ways, this year is different. What's New 2021 Open Enrollment Announcement Health, Dental and Vision Plan Costs SmithRx - new Prescription Drug Benefit Manager (as of 1/1/21) Special Enrollment for Life/SLTD HealthAdvocate EAP (as of 9/1 . Found insideAdvantages of Flexible Benefits Plans ADVANTAGES FOR EMPLOYERS • Less ... Improved employee morale and communication ADVANTAGES FOR EMPLOYEES • More choices ... Lose the stiff, corporate lingo and put a little fun back into open enrollment. Upload positive, trustworthy testimonials from current company employees about the benefits related to the COVID pandemic in effort to boost enrollment. Open Enrollment is your annual opportunity to review and make changes to your benefits. Found inside – Page 344In our employee Open enrollment (OE) is a key event in the yearly functions ... and our benefits program to share with our employees. communication. Home » Newsroom » Open Enrollment Communication that Engages: Meet Employees Where They Are. Virtual fairs improve communications consistency while also extending your reach to your remote workers. Send out in weekly touchpoint emails to all. It’s also a chance to showcase the broad range of programs the company offers to support and enrich employees’ physical, mental, emotional and financial wellbeing. Found inside – Page 301Describe how you communicate with employees and participants in the program . ... presentations . f Draft plan description for Open Enrollment booklet . The savvy employer's guide to benefits As an experienced HR professional, you most likely have a yearly communication plan regarding employee open enrollment communication. Found inside – Page 265Communicating. Benefits. to. Employees. Even the most generous benefits package ... any information about the open enrollment process for their benefits.8 ... Here are our best practices for open enrollment communication in any year, plus some ideas based on how one company tackled that challenge in 2020 – with a helping hand from ROI. Please go to the Flexible Benefits website and refer to the "I'm a current employee and need to make changes to my benefits" section. As part of your email communication strategy, create a series of messages that talk about health and wellness topics, the features of benefit programs, and other related matters. While details are still firming up, this is a good time to generate some employee engagement. Remember that remote employees may also be working with different home office setups. In fact, the benefits of switching to a virtual benefits are so favorable, you might want to consider this strategy as a viable supplement to a traditional live fair in the long term. The "overdone phrase" offers employers a useful open enrollment communication strategy, and one that's particularly applicable during a pandemic. After all, open enrollment has many moving parts, including choosing plans, communicating with employees, and fielding questions. The Family and Medical Leave Guide is intended to answer those complex issuesthat arise as leave is being administered day-by-day. The Guide provides aclear understanding of how the FMLA works and how you can be compliant. Found inside – Page 760Open enrollment Open enrollment is a key opportunity for communicating to employees about their benefits options . Hewitt Associates offers some tips for ... Employees can also use the Town Hall to help HR choose the most essential topics to communicate, such as: This feedback loop can narrow the content to be delivered in more manageable doses. As an experienced HR professional, you most likely have a yearly communication plan regarding employee open enrollment communication. By Oct. 1, 2013, most small businesses should have told workers whether or not they plan to offer employer-sponsored major medical insurance, and to provide information about the Health Insurance Marketplace (also known as exchanges) and potential subsidies. Landing on a common design style and rolling it out through all of your communications — from memos to virtual billboards — can require a little tech know-how. Here are 5 tips to help employers and employees communicate better during open enrollment. It turns out employees do want open enrollment help. Our team has curated an open enrollment checklist to help you have a smooth and successful pre-enrollment, enrollment, and post-enrollment that will keep your employees engaged and well-informed. Found inside – Page 7-21Generally, employers provide the same open enrollment communication material to qualified beneficiaries as they provide to employees. For example, not all employees may have access to a printer at home, so providing enrollment information in printed format may be helpful. As alternatives, on-demand solutions are available to increase the opportunities for your employees to get the information they need when benefits specialists are most available. Even in the best of times, communicating the value of their health benefits is a challenge. If you’re in need of a one-stop digital communications package, Web Benefits Design has multiple customizable templates waiting for you! Thank you for your patience! The reason? The better the open enrollment communication, the smoother the enrollment experience can be. Use different media/communication channels since employees may be dispersed (32%) Implement virtual health fairs (25%) Create new messaging to help employees consider how the pandemic might affect their usual benefit choices (20%) Raise awareness about benefits that may be under people’s radar. It needn’t be that way! Alison Davis and Jane Shannon present simple, powerful principles and techniques every HR professional can use, even those who’ve never been comfortable as writers. Found inside – Page 478Communicating Employee Benefits Information Although employees are becoming more ... benefits to employees, such as the following: Brochures and enrollment ... Open enrollment can be made easier and more productive when there is a constant exchange between the HR team and employees. There are no plan design changes for 2021 - all plans remain the same. Employees can tell, through consistent messaging and style, what’s coming from you and what’s not. Fidelity’s report highlights several specific benefits that HR should be sure to highlight: This year, asking a remote workforce to focus their attention on these special offerings will require using digital channels to communicate their benefits. Open your calendar and work backwards from the last day of Open Enrollment all the way back to the day you want to begin communications — ideally, far enough in advance that employees start thinking about their benefits well before they have to make any decisions. Picking an annual theme will keep your communications fresh and help unify all of your messages under one umbrella. If you can leverage your company’s graphic design team, great! Now, with millions of employees working from home and social distancing protocols in place, HR professionals cannot rely on past strategies to educate them, in particular in-person fairs and face-to-face counseling. Rather than onsite posters and digital signage, table tents and desk drops, we focused on easy and fun-to-consume communications that appeared in the company’s digital and social channels. But for savvy decision-makers, . In fact, 55 percent of employees wish their employers would give them advice during open enrollment.But is that something you should do? Regardless of the level of coverage you plan to offer, a solid communications strategy will be appreciated by employees, allow them to make better decisions for their own health, and make life easier for your HR or front office administrative staff. Know who you're talking to. And be upfront regarding the content you'll share. It's not too late to leverage best practices in order to help employees better understand their benefits options. 1.) For instance, only 61% of employees could report whether teleheath was offered to them. The first step is to notify employees about open enrollment and to communicate any changes with employees as soon as possible. Additionally, according to this report, "if you are offering a benefit low in awareness, you may need to go back to basics and increase promotional efforts that emphasize availability, what it is, and how to use it." When advising clients, here are the 8 guiding principles I recommend for annual enrollment communications. Found inside – Page 7-19Thus, new employers may pay the COBRA premium on behalf of their new employee. ... Generally, employers provide the same open enrollment communication ... Looking for more tips on Open Enrollment communication? Instead, think of social media posts as an additional channel that increases the chances employees will take the time to select benefits carefully. It is important that employees understand the all the traditional elements of their coverage benefits, premium and out-of-pocket costs, etc., but also those that are as important as ever during the pandemic – like support to stop smoking or wellness programs to lose weight and reduce stress. Additionally, custom open enrollment communications can influence how employees view their benefits options and motivate them to enroll in the plans. Monday, October 5, through Friday, October 30, 2020 . Found inside – Page 64Developing and distributing employee communications materials . 5. Administering the open enrollment . It is important to note that often plan design ... Found insideOf the following factors, which is the most important for HR to consider when preparing for benefits open enrollment? A. The needs of the employees B. The ... This book is written to ensure that you, your family, and your company get your fair share of the trillions of dollars the U.S. government will spend subsidizing individual health insurance plans between now and 2025. A virtual open enrollment fair can also reduce costs. Employees can focus on the resources that matter to them most. Open Enrollment season is coming soon for many organizations. In The Definitive Guide to HR Communication: Engaging Employees in Benefits, Pay, and Performance, Alison Davis and Jane Shannon help you improve the effectiveness of every HR message you deliver. It’s also a very personal approach, which is often well received with a remote workforce. Open Enrollment Communication that Engages: Meet Employees Where They Are. Found insideFederal law requires group health plans that cover mastectomies to also cover reconstructive surgery. This pamphlet answers some frequently asked questions about the Women's Health and Cancer Rights Act of 1998. Facebook Ads. Following is a schedule of OEBB's 2021 Open Enrollment Communications with links to view the documents as they become available. Then, COVID-19 put the kibosh on everything except virtual ways of sharing information and having fun. Successful communications might employ . In fact, 55 percent of employees wish their employers would give them advice during open enrollment.But is that something you should do? Combine your expertise with employees' needs. (sample text) Elections you make during open enrollment will become effective (insert date). Open enrollment can be a hectic and stressful time for both employers and their employees. It turns out employees do want open enrollment help. Our team has curated an open enrollment checklist to help you have a smooth and successful pre-enrollment, enrollment, and post-enrollment that will keep your employees engaged and well-informed. During open enrollment season, HR teams must get employees the right information to make informed decisions about their benefits. Like social media, it is best used to send reminders and links to more in-depth resources. Communications and Marketing. Reflect the diversity of the employee population by including all demographics and people at all stages of life in your communications. As employee benefits become more expansive and complex, more and more employers are choosing active enrollment communication. Implement a Communication Strategy for Open Enrollment. Building on some of our open enrollment Best Practices outlined above, here’s a snapshot of what we did: Evolving from the previous year’s theme “It’s Your Life… Live it Up!” we introduced a new theme more in-tune to the current environment: “It’s Your Life… Live it Well.”. Does open enrollment communication to employees often seem to fall on deaf ears? Instead of onsite fairs, we worked with the events team to create a virtual “Open Enrollment Show” hosted by a professional comedian; starring well-recognized members of the Benefits team who outlined the “must know” info for the year; and featuring fun segments, including touching benefits “success” stories told firsthand by employees. Whether it’s a fluctuating economy or changing climate, be mindful of current concerns at a global or national level. While somewhat generic, these commercial offerings allow for minimal customization, such as adding your company logo and brand colors. In addition, when employees aren't using or aware of their benefits, satisfaction with employers decline, which can impact both productivity and retention. But it can’t replace channels that allow for more in-depth details. The Employee Experience Solution is a proven, easy-to-follow framework to help you focus on the right activities and actions to take, to improve the lives of your employees and increase your company's bottom line. This year's open enrollment season brings a unique opportunity for employers. Their insights, in turn, can help employers choose and develop appropriate communication platforms and strategies. The goal is to both effectively and continuously communicate with employees and build awareness and understanding of available benefits, not just during open enrollment, but all year long. Newsletters and updates formatted with different logos, programs, and typesetting create confusion, causing employees to wonder: who is this coming from, and is it even a valid communication? So how can employers best communicate with their remote workforce to help them get the most out of their health care benefits package? Additionally, using an open enrollment technology solution lets employees easily communicate life events and make changes to their dependents, beneficiaries and coverage as their needs change. Whether the company goal is to have employees get a biometric screening, complete a health risk assessment, or engage in healthy behaviors throughout the year, effective communication is essential. Also provide a timeline with key dates and other milestones leading up to . This year, some companies are starting to open up their offices to limited onsite work, while others are transitioning to hybrid or virtual work models. Here’s the thing: when multiple stakeholders or local management are sending out their own communications, things tend to look different — and employees will notice. Use multiple channels. Found inside – Page 115Are employees made aware that FEGLI Open Enrollment Periods are rare and they ... in place to communicate the appropriate information to all employees in a ... How can a growing family benefit from life insurance or additional coverage? Found inside – Page 289... HR portals for company communication (50%), employee handbooks and policies (44%), work/life information and links (30%), benefits enrollment (25%), ...
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