ÿØÿà JFIF ` ` ÿÛ C Found inside – Page 3Mary Lou Oliva, Association of Records Managers and Administrators, Society of American Archivists ... Departmental record liaisons are responsible for: a. Department as the Records Officer. >> Records Officer. The agency records officer is also responsible for serving as the agency's liaison with the Department of Archives and History's Records Management Unit in the administration of that program. Through the Records Management Liaison Officer, provide records management training to the appointed Records Custodians and other County employees responsible for departmental records through individual and/or group instruction. 0000009891 00000 n ȓ�H�J���R%tE! These files should be created in accordance FIPS Publications 199, National Archives and Records Administration (NARA) and other Federal requirements that are not personal systems, personal email, or personal files. >> Records Officer: The individual that is responsible for the overall management of the university's record management program, to include communications with the Secretary of State's Office regarding additions and revisions to the record retention schedules and requests to dispose of files. Found inside – Page 15Recommendation 1/3 All regional records management officer positions should ... responsibilities including records management officers and liaisons at all ... >> Federal Records; General. The records disposition program provides life-cycle management of all OSD records, regardless of form or content from creation to destruction for temporary materials or transfer to the custody of the National . 0000078140 00000 n /MediaBox [0 0 612 792] 0000001706 00000 n % A department or office that is successfully managing their records will have a designated records liaison with responsibilities clearly outlined in their job description and procedures in place for managing records. 0000003067 00000 n A person responsible for overseeing a records management program in a headquarters or field office in cooperation with the agency records management officer. All university employees have a responsibility for the records that they create, receive and manage. Determine Who Will Be Responsible And What Resources Will Be Needed. In accordance with 36 CFR 1230.12, USGS employees may face a fine or up to 3-years of imprisonment for unauthorized destruction, unlawful or accidental removal, manipulation, or defacing of Federal records. Office of Management and Budget (OMB) Circular A-130, Managing Information as a Strategic Resource – Management of Federal Information Resources, C.  32 CFR 2002, Controlled Unclassified Information, E.  380 Departmental Manual (DM) 1, Records Management Program and Responsibilities, I. 0000008244 00000 n Note that the Records Management office is located within OCIO. /Type /Group 0000114127 00000 n Policy. Headquarter and Field Office Records Liaison. /DescendantFonts 21 0 R Call the Office of Administrative Services (OAS) for the name of your liaison or to designate one. April 1, 2016 in Tips and Topics . Each Agency Records Liaison Officer will be responsible for handling the day-to-day administration of the Records Management System for his/her respective office, division, or institution. 6 0 obj Chapters 31 and 33, as amended November 26, 2014, B. /FirstChar 32 /Name /F2 5. H����n�F���{� �j� �F����Hr�P+��L$m7o�eG֎�a��3����������fb�߯6?�[�Q�ۮ�ھc���T7?Җ}Ym�{�m�^���/!pe�ב{ͬ2����{'$�������ju��b��������e��6`�1]��~h��4� �j�;^؏�zS�6�$��*���m�. Records control schedules shall also contain such 5 0 obj 0000122823 00000 n Purpose. /Encoding /Identity-H The SRO is responsible for ensuring that records and information management is in place and operating effectively to support business operations and is usually a senior manager reporting to the Chief Executive or to . 1236. 0000002155 00000 n Most offices have established a schedule and it is It's unlikely that the Records Management Officer can realistically keep track of every single record at all times. Found inside – Page 95Department directors who need to implement a records - management program should contact the ... Departmental records liaisons are responsible for : a . Found inside – Page 6STAFFING A GS - 14 Administrative Officer ( AO ) is the the agency's records management officer . The responsibilities of the AO cover only administrative ... Each office's records management coordinator will consult with the university records manager regarding implementation of the records management program to include the following: A. Follow the guidelines established by the Agency on matters Berkeley Lab Records Liaison Officers (RLO's) represent their division/department in records policy matters and work with the Archives and Records Office (ARO) to coordinate and implement the policies and procedures of the Laboratory's records management program in their division/department. Found inside – Page 24Second, FEMA has begun identifying staff to act as records liaison officers in each program office. Records liaison officers are responsible for helping ... Subject: NASA Records Management Responsible Office: Office of the Chief Information Officer 1. The NARA issued records schedule governing the disposition of specified records common to several or all Federal . 0000015338 00000 n /Subtype /TrueType Found inside – Page 80There are also other laws that address records management requirements for both paper ... We found that records liaison officers lacked appropriate records ... >> Found inside – Page 80We found that records liaison officers lacked appropriate records management training , and that principal offices are not disposing of records properly . /FontDescriptor 23 0 R Additional Information Points of Contact . /F7 6 0 R Call the Office of Administrative Services (OAS) for the name of your liaison or to designate one. /LastChar 122 Managers and Supervisors Found insideincluding introduction of the vital records manual.12 The Washington State ... manager • Department, bureau, and division records liaison officers: to serve ... 0000002609 00000 n 0000075462 00000 n COMPONENT RECORDS MANAGEMENT OFFICERS (CRMO) & RECORDS LIAISONS (RL) RESPONSIBILITIES. 0000013840 00000 n (6)  Creating or modifying information systems to ensure the integrity and preservation of the records as applicable. H.  Information Technology Support personnel are responsible for the following: (1)  Ensuring systems used for creating and storing records are operated, maintained and backed up to provide access to electronic files throughout their entire lifecycle; (2)  Coordinating with the USGS Litigation Coordinator in the production of electronically stored information for litigation for center or program staff; and. /ColorSpace /DeviceRGB 7) Completing and maintaining proper inventory/file plans for the station. /LastChar 116 Evaluate and inventory records at least once a year to ensure that records are retained in accordance with the SFA records retention schedule. 2901). Under the program, records are inventoried, retention schedules are established, digital imaging, and Ensuring proper disposition of office records. Chief Records Officer 8. 0000014079 00000 n It is NASA policy to-- (1) Accurately and completely make and preserve records containing documentation of the organization, functions, policies, decisions, procedures, and essential transactions that protect the legal and financial rights of the Government and persons directly affected . These may include personal files stored for convenience, documents pertaining to membership in professional societies where the individual was not representing the USGS or the Department of the Interior, or work created while not employed with the USGS. Administrative Instruction 15. /Image48 4 0 R Senior Agency Official (SAO) for Records is responsible for: This includes accidental incidents that may occur due to flooding or other unexpected changes. Records or nonrecords may be donated only with prior approval from the USGS Records Officer and NARA; and. /Name /F3 Records Management - The NIH Records Management Program is responsible for planning, controlling, directing, organizing, training, promoting, and conducting other managerial activities involved with respect to records creation, records maintenance and use, and records disposition. Records Management Policy. D.  National Archives and Records Administration (NARA) is an independent Federal agency with records management oversight responsibility for all executive branch agencies. What is Records Management? Found inside – Page 1212As Records Management officer for the agency , acts as liaison with and is responsible for interpretation of policy and procedure set forth by the Office of ... The records officers also develops and oversees the unit's records management program. Jumbotron. Records Officer. View Records Officers; For more information about the role of Records . Note: Division Records Management Officers (DRMOs) are responsible for the same Associate Directors, Office Chiefs, and Science Center Directors are responsible for the following: (1)  Ensuring that USGS RMP requirements including essential records requirements (SM 433.3, Essential Records) are carried out within their respective areas of responsibility; (2)  Designating Records Liaisons in annual performance plans to include coordinate records management activities at the Mission, Region, Center or Office to ensure timely disposition, development of file plans, routine and consistent filing, coordinating timely disposition, and raise questions and issues impeding or preventing compliance; and. The Records Officer has the ability to designate an . 0000008221 00000 n A. Coordinates changes to the records schedule with the ARO and local program managers. Cooperating with the Records Manager/Records Liaison and the OpDiv Records Management Officer in periodic evaluations of office records. STEP 1. 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MD , have records liaison officers responsible for overseeing an extensive ... /Filter /DCTDecode H. Upon request, provide updated information from the department's Records 0000011154 00000 n Found inside – Page 28See RECORDS SCHEDULE . RECORDS LIAISON OFFICER ( RLO ) . A person responsible for overseeing a records management program in a headquarters or field office ... /Subtype /Type0 Semi-Annual Records Management Oversight Reports October 1, 2019 through May 31, 2020 July 1, 2020 through December 31, 2020 Federal agencies can use the following tools to perform self-evaluations of their records management programs: Records and Information Management Self-Evaluation Guide Federal Records and Information Management (RIM) Program Maturity Model User's Guide To become a Records Management Liaison, please have a supervisor or department head fill out and sign the Personnel Authorization Form. 5. B. The Superintendent has appointed a records officer to serve as the primary records management contact for . %PDF-1.3 %���� >> /S /Transparency 7.11 Managers and Supervisors • Provide the assessment and inventory of agency records. Also called, a records disposition schedule, or records control schedule. D.  Records Liaison Officers (RLO) are responsible for assisting and cooperating with the USGS RMP in the administration and implementation of requirements in Mission and Offices, which includes: (1)  Coordinating requirements and implementation strategies that ensure their respective Missions or Offices meet USGS, Department of the Interior and NARA requirements; (2)  Creating or ensuring the creation of annual Files Maintenance and Disposition Plans and standard files organized by file codes by managers and employees (refer to SM 432.1, Files Management); (3)  Coordinating with the USGS Records Officer on creating, revising and applying records schedules for timely destruction and transfer of permanent records; (4)  Annual reporting of destruction, deletion, or transfers of eligible Federal records and participation in program evaluations; and. You can call (517) 335-9132 to find out who your liaison is. Instruction: This replaces Survey Manual (SM) Chapter 431.1 – Records Management Program, dated November 5, 2005. Typical duties might include: Reports agency's compliance statement annually to the Division. Each office must designate a records liaison who is responsible for records management. That depends on the type of record and the office. /BitsPerComponent 8 /BaseFont /Times#20New#20Roman The team consists of two members of the Office of the Vice President for Administration and Finance who are committed to a quality records management program that serves all of our . Each program office at HHS should have a designated records custodian. the records management program. Found inside – Page 9See RECORDS SCHEDULE . RECORDS DISPOSITION . See DISPOSITION . RECORDS LIAISON OFFICER . A person responsible for or engaged in a records management program ... Acting as liaison between the agency and the Department of Libraries/Archives and Records Commission; 6.
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